Note: The job is a remote job and is open to candidates in USA. Darkhive is a company focused on redefining the future of autonomous systems, building hardware and software solutions for public safety and defense. They are seeking a Junior Accountant to support their government contracting operations, primarily handling accounts payable and financial data entry while ensuring compliance with federal guidelines.
Responsibilities
- Process high-volume vendor invoices, subcontractor billings, and team expense reports with high accuracy
- Manage and process corporate credit card transactions, ensuring accurate coding, receipt collection, and monthly reconciliation
- Enter financial data daily into our accounting system, ensuring correct alignment with project codes and charge structures
- Match purchase orders, receiving documents, and vendor invoices to verify accuracy before processing payments
- Assist with basic invoice processing and voucher tracking through government payment portals like WAWF
- Maintain organized digital financial records and audit-ready documentation for future DCAA reviews
- Respond to routine internal and external vendor inquiries regarding payment status and billing discrepancies
- Support the monthly close process by reconciling basic vendor statements and identifying unrecorded liabilities
- Help set up new vendor profiles and basic charge codes in the ERP system under senior guidance
- Identify routine process bottlenecks in invoicing workflows and suggest simple methods to speed up processing
Skills
- Bachelor's degree in Finance, Accounting, Business, or a related field; or equivalent practical experience
- 1 to 3 years of progressive experience in accounts payable, data entry, credit card processing, or general bookkeeping roles
- Foundational proficiency in Microsoft Excel, including basic formulas, data sorting, and formatting
- Strong attention to detail with an ability to spot typing errors, mismatches, and data anomalies quickly
- Highly adaptable; comfortable operating in dynamic, fast-growth environments where daily priorities shift
- Exposure to or strong desire to learn government contracting ERP software like Unanet or similar systems
- Familiarity with credit card expense management platforms (e.g., Ramp, Brex, Concur, or Expensify)
- Basic familiarity with Federal Acquisition Regulation (FAR) cost principles or DCAA compliance guidelines
- Strong written communication skills to professionally interact with internal stakeholders and external vendors
- Demonstrated experience using basic AI tools to accelerate routine admin tasks or automate data organizing workflows
Benefits
- Comprehensive medical plans
- 100% employer paid dental and vision insurance premiums
- Automatic 401k employer contribution with vesting
- Paid vacation and personal time off
- 11 Paid holidays
- 5 days of sick leave
- Stock options
- Welcoming and friendly work environment
- Respect of work-life balance
Company Overview
Darkhive develops autonomous robotics systems focused on small unmanned aircraft used for defense and public safety applications. It was founded in 2021, and is headquartered in San Antonio, Texas, USA, with a workforce of 11-50 employees. Its website is https://darkhive.ai.