Note: The job is a remote job and is open to candidates in USA. Mindlance is a company that provides a supportive environment for career development. They are seeking a STAR Administrative Assistant IV to manage various administrative functions, support executives, and ensure compliance with corporate policies.
Responsibilities
- Responsible for all administrative functions (Omnichannel): calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling Teams Meetings and Telepresence setups, and acting as a liaison for remote access issues
- Provides general administrative support
- Takes meeting notes
- Manage and update agendas and monthly business updates
- Effectively monitors manager and team calendars, proactively solves conflicts
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
- Interacts with high-level executives and manages confidential or business-sensitive information
- May include some support for tracking budget expenditures
- Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations
- Orders business cards and stationery as needed
- Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
- Coordinates new employee office set-ups and onboarding
- May train/coordinate work for new administrative assistants
- Operates with general instruction and some supervision
- Safeguard’s company confidential information
- Fully understand assigned tasks and any associated expectations
- Ask for clarification as needed
- Understand the deadlines and deliverables
- Communicate any obstacles that prevent completion of any deadline
- Provide status updates prior to any deadline
- Be a good listener
- Demonstrate strong Critical Thinking Skills
- Be Accountable and Responsible for actions/mistakes
- Challenges the team to always do better
- Prioritizes own work, balancing multiple requests for assistance
- Establishes good working relationships with client areas; builds rapport and trust with others
Skills
- 7+ years previous admin experience supporting executives
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Teams, SharePoint Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements
- “Make it happen” spirit & attitude as well as persistence
- Adaptive learner that grasps information quickly and adapts to changes that may happen daily
- Some college preferred
- Some leadership or supervisory experience desired
- Experience working in pharmaceutical company is strongly preferred
Benefits
- Various technology and training are available for anyone looking to expand and improve their current skill levels.
- Leadership support to drive your career into areas of interest to meet your passion and career goals.
- Flexible schedules in many cases, dependent on the specific team with whom you work.
- Collaborative team environment; creating a positive experience for those working at here.
- Inter-Campus shuttles to get you from building to building with on demand service that allows you to make the most of your workday.
- Complimentary shuttle service from the Metro to the campus (depending on the region/campus).
- Complimentary coffee service throughout their locations (depending on the region/campus).
Company Overview
Company H1B Sponsorship