Note: The job is a remote job and is open to candidates in USA. Horizon3.ai is a fast-growing, remote cybersecurity company dedicated to enabling organizations to proactively find, fix and verify exploitable attack vectors. They are seeking a Senior Manager of Recruiting Operations to build scalable, efficient, and employee-centric programs while overseeing the recruiting function and enhancing the overall candidate experience.
Responsibilities
- Own the recruiting tech stack end to end — ATS (Ashby), interview intelligence (BrightHire), evaluate sourcing and scheduling tools — including configuration, integrations, and data integrity with a deep partnership with People Ops for approvals
- Evaluate, recommend, and implement new tooling as needs evolve; build the business case and own the rollout, not just the research
- Serve as the technical escalation point for the recruiting team on systems issues; partner with IT/Security on access, SSO, and data governance
- Drive Recruiting efficiency across all tools leveraging AI
- Evaluate the recruiting vendor portfolio (ATS, assessment tools, sourcing platforms, job boards) and bring forward recommendations on selection, renewal, and termination; final decisions and budget sign-off sit with the Head of Recruiting
- Track vendor spend against usage and ROI, and build the business case when a tool should be consolidated or cut
- Audit existing recruiting workflows (requisition intake, interview scheduling, offer approvals, reporting) and redesign for scale, not just for today's headcount
- Build and maintain recruiting metrics and reporting (pipeline health, time-to-fill, funnel conversion, cost-per-hire) that leadership can actually act on
- Build and maintain meaningful dashboards for a variety of audiences across the business
- Document and standardize processes so they're resilient to team growth and turnover — not dependent on any one person's tribal knowledge
- Design workflows with an eye toward future federal/cleared hiring requirements, even while current scope is commercial-only
- Hire, manage, coach, and develop a high-performing team of Recruiting Coordinators
- Set clear performance expectations, establish career development plans, and foster a culture of operational excellence
- Ensure consistent scheduling coverage across global time zones and hiring teams
- Monitor team performance using service-level metrics and candidate experience data
- Own the end-to-end interview scheduling experience, ensuring interviews are coordinated accurately and efficiently
- Drive initiatives that improve the candidate experience throughout the hiring process
- Ensure candidates, interviewers, and hiring managers receive timely communication and support
- Partner closely with Recruiters, Hiring Managers, HR, IT, Legal, and People Operations
- Support recruiting initiatives such as interview training, hiring events, onboarding process improvements, and employer branding efforts
- Help ensure recruiting processes remain compliant with applicable employment laws and company policies
Skills
- 8-10+ years in recruiting operations, people analytics, or a hybrid ops/recruiting role, with experience managing vendor relationships and supporting contract negotiations
- Working knowledge of an ATS (Ashby a plus) and interview intelligence platforms, with the ability to own day-to-day administration and troubleshooting
- Experience contributing to or leading a process improvement that made a recruiting workflow more efficient or scalable
- Able to pull together a clear, data-backed recommendation when a tool should be consolidated or cut
- Experience in a security, defense, or other dual commercial/federal environment is a plus, but not required for this role's current scope
Benefits
- All full-time roles are eligible for an equity package in the form of stock options.
- Health, vision & dental insurance for you and your family
- A flexible vacation policy
- Generous parental leave
- Hybrid & Remote Work: We embrace a mix of remote and hybrid work models depending on role and location, including our Chicago office, where some roles require regular in-office presence.
Company Overview