Note: The job is a remote job and is open to candidates in USA. Onterris is a leading global environmental solutions company committed to advancing the way of life while protecting the environment. As a Proposal Coordinator and Technical Writer, you will develop, coordinate, and deliver high-quality proposals and technical documents in the environmental engineering industry, collaborating with multi-disciplinary teams to create compelling narratives.
Responsibilities
- Lead the planning, development, and submission of high-quality proposals for environmental engineering projects, ensuring compliance with client and regulatory requirements
- Analyze RFPs and solicitation documents to understand client needs, develop proposal outlines, and ensure all responses are compliant, concise, and strategically positioned to highlight differentiators
- Collaborate with subject matter experts, project managers, and sales, to gather and integrate technical content and insights that shape compelling proposal narratives
- Write, edit, and format both technical and non-technical sections—including project descriptions, methodologies, executive summaries, and personnel resumes—clearly articulating the organization’s value propositions and win themes
- Manage proposal timelines, milestones, and deliverables, coordinating input from various stakeholders to ensure timely submission
- Lead or support proposal kickoff meetings, content planning sessions, and review cycles to ensure proposals and strategically aligned and high quality
- Ensure all proposal materials are persuasive, accurate, and tailored to maximize win potential, maintaining clarity, consistency, and alignment with RFP specifications
- Develop and maintain a repository of standard responses, case studies, and project summaries to streamline future proposal development and support continuous improvement
- Translate complex technical information into clear, persuasive, and client-focused content for both technical and non-technical audiences
- Coordinate graphics, charts, and visual elements with designers and/or technical staff to enhance the clarity and impact of proposal content
- Maintain records of proposals, outcomes, and feedback to inform future strategies and enhance proposal quality
- Participate in post-submission debriefs and lessons learned sessions to continuously improve proposal processes and win strategies
Skills
- Bachelor's degree in a Science or Engineering field, Communications, Technical Writing, English, or a related field considered an asset
- 5-10+ years of experience in proposal coordination or technical writing, with a focus on bids in the environmental engineering field targeting energy, mining or infrastructure sectors
- Demonstrated experience responding to public sector procurements such as RFPs, RFQs, RFSQs, and Statements of Qualifications (SOQs)
- Exceptional written and verbal communication skills, with the ability to translate complex technical concepts into clear and compelling narratives
- Advanced proficiency in Microsoft Office Suite (Word, SharePoint, etc.)
- Strong organizational skills and attention to detail
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Collaborative approach and ability to work with cross-functional teams
- Must be able to work full-time hours, with flexible scheduling options
- Shipley, APMP, or other similar certifications/training are desired
- Experience with proposal management and documentation tools (e.g., Adobe Acrobat, InDesign, Loopio) is an asset
Benefits
- Benefits
- RRSP matching
- Vacation days
- Sick days
- Flexible work hours and schedules
- Team-based work
- Cross-training opportunities
Company Overview