Note: The job is a remote job and is open to candidates in USA. Arcata Associates, Inc. is seeking a Human Resources Generalist to support their HR functions. The role involves recruitment, employee relations, benefits administration, and compliance with employment regulations.
Responsibilities
- Participates in activities related to recruitment and selection for all open positions including: writing and placing employment advertisements, administering the job posting system, maintaining and updating applicant and job requisition information in the Applicant Tracking System, screening resumes, routing resumes to the hiring manager, scheduling interviews including arranging travel if applicable, meeting with potential employees, ordering background checks, extending employment offers to qualified applicants, typing offer letters and completing recruiting metrics on each open position. Maintains the Vacancy Report. Sends a weekly vacancy report to the VP of HR and the HR Director
- Prepares and processes Employee Notifications (ENs)
- Conducts new employee orientations. Conducts 30-day new employee and 30-day supervisor call backs
- Maintains personnel folders
- Conducts employee out processing interviews
- Performs benefits administration duties as follows: Conducts a benefits plan briefing with new employees as part of their new employee orientation; adds and removes employees and dependents from benefit plans, distributes benefits documents to all plan participants, answers benefits questions, helps to resolve employee benefit claim issues with insurance carriers, assists employees with 401(k) plan enrollments and distributions, completes the employer portion of disability claim forms, tracks FMLA absences
- Develops and implements Equal Employment Opportunity and Affirmative Action Programs to ensure compliance with current legal and contractual requirements. Prepares Affirmative Action Plans for all sites and distributes the Plans to the managers and supervisors
- Tracks due dates for new employee orientation performance evaluations and annual performance evaluations. Advises managers of due dates for the evaluations, and records dates of completed evaluations on the Performance Evaluation Program tracking spreadsheet. Reviews employee performance evaluation forms to ensure they are unbiased and that they provide an effective tool to measure employee performance. Edits the forms when necessary
- Participates in resolving and conducting investigations related to employment issues, allegations of discrimination, harassment, sexual harassment, etc. Assists managers with documenting oral counseling, preparing written warning notices, and preparing termination of employment letters
- Administers the education assistance program. Sends notification letters to employees upon approval of their education assistance request. Reviews education assistance reimbursement request forms prior to giving the forms to Human Resources Management for signature. Ensures proper receipts are attached, grades are submitted and provides information on the amount of benefit already paid in the calendar year. Provides completed course data for entry into the Learning Management System. Files paperwork in the employee's personnel folder
- Posts policies, forms and other documents in PlanSource and Enwisen. Maintains the Enwisen employee database for the contracts supported
- Responds to verification of employment requests in accordance with Arcata policy
- Performs other related duties as required
- Serves as the Corporate Training Coordinator
- Performs COBRA administrative duties
Skills
- Bachelor's Degree in Human Resources, Business Administration, or a closely related field
- In lieu of the Bachelor's Degree, a High School Diploma plus at least 8 years of experience
- With a Bachelor's Degree, a minimum of four years of progressively responsible experience in a Human Resources Generalist position
- Strong experience in recruitment and employee relations required
- Demonstrated proficiency in Microsoft Excel required
- Excellent customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to motivate individuals and groups toward the successful accomplishment of goals and objectives
- Ability to successfully use creative thinking, problem solving techniques and independent judgment in making recommendations and decisions
- Ability to give presentations to both large and small groups
- Ability to maintain confidentiality of sensitive Company and employee data
- Ability to multitask, set priorities and meet deadlines
- Proficiency with Microsoft Office Suite
- Proficiency with or the ability to quickly learn the Company's HRIS and talent management systems
- Excellent verbal and written communication skills as well as presentation abilities
- Excellent interpersonal, negotiation, and conflict resolution skills
- Ability to work flexible hours
- Must possess a valid driver's license
- Must have a valid passport
- Able to obtain and maintain a Government Secret Security Clearance
- In-depth knowledge of Federal and applicable state labor regulations; the Service Contract Act, proper recruiting and selection techniques; benefits administration
- Professional in Human Resources (PHR) or SHRM-CP certification is preferred
Benefits
- Medical, Dental, 401k, and more!
Company Overview