Program Coordinator, Capacity Building

The Louisiana Public Health Institute (LPHI) is a non-profit organization dedicated to promoting the health and well-being of Louisianians. The Program Coordinator will support multiple programs, managing schedules, meetings, and documentation while contributing to the overall success of LPHI's initiatives in public health.

Responsibilities

• Provide support for internal and external meetings, including scheduling, minutes, and follow up
• Ensure preparedness and follow-through for meetings e.g., obtain and/or develop meeting purpose, objectives, and agendas, list meeting attendees and roles, schedule prep meetings as need, take notes with action items/next steps including responsible party, and schedule post-meeting debriefs and follow-up to track organization action items, as requested
• Exercise good judgment with respect to priorities and effective use of the team’s time
• Assist manager with timely processing of invoices and other reimbursements
• Assist with preparation, proofreading, and editing of outgoing communications
• Maintain files of relevant organizational and programmatic documents. Update documents, as necessary
• Develops a deep understanding of the programmatic areas and partners to support administrative improvements
• Promote continuous improvement by developing efficiencies and implementing enhanced processes
• Engage in professional development activities to improve job-related skills and knowledge
• Coordinate and facilitate meetings, trainings, technical assistance offerings, and events in alignment with LPHI expertise using virtual, in-person, or hybrid platforms
• Support communication and coordination with subject matter experts, funders, consultants, project participants, and staff across LPHI departments by sharing project updates, scheduling check-ins, and ensuring partners receive timely information on project activities, next steps, and expectations
• Conduct coordination activities and support for projects, including: Updating project plans, and other project tools Developing communications materials, including e-mails to partners, website updates, promotional products, and more
• Anticipate project support needs, potential roadblocks, and proactively collaborate with team members to ensure tasks are completed
• Support documentation management efforts by creating document library and file layout. Ensure version control of project and team documents
• Communicate and coordinate across internal teams to gain an understanding of internal assets, to broaden perspective, and to continue to grow and learn at LPHI
• Participate in organization, department, and project level trainings and meetings
• Work with manager to research funding opportunities
• Coordinate with Business Development and Operations team for support
• Participate in internal workgroups and committees to foster cross collaboration and learning

Skills

• Bachelor's degree in public health, social sciences, OR equivalent combination of education and experience required
• 1 – 3 years of relevant professional experience in customer service, administrative support, and/or project coordination
• Strong interpersonal and relationship-building skills with experience working with individuals and groups of diverse backgrounds
• Ability to think proactively, be a self-starter, and function both independently and as a team
• Strong organizational skills required
• Ability to collaborate effectively and build strong, positive relationships with colleagues and partners, both internal and external to LPHI
• Ability to think proactively and function independently and must be able to work well in a team
• Ability to maintain a highly detail-oriented approach while maintaining an appreciation of the long-term goals and objectives of the project
• Proven and excellent written and oral communication skills
• Ability to utilize virtual meeting platforms, including but not limited to Microsoft Teams and Zoom to participate and coordinate meetings and activities in a virtual environment
• Exceptional emotional intelligence, including interpersonal skills and experience working with individuals and groups from diverse backgrounds
• Demonstrated ability to contribute to multiple complex projects simultaneously
• Demonstrated learning orientation; ability to learn new subject areas quickly
• Ability to champion and manage change
• Demonstrated ability to deliver with excellent quality and impact
• Commitment to public health and achieving health equity
• Ability to apply systems thinking and act strategically
• Ability to model and inspire authentic leadership
• Editing and revision skills are a plus

Benefits

• LPHI contributes 7% of pre-tax salary to the employees’ 401k per pay period regardless of employee contribution, after six continuous months of employment
• 100% paid premiums for employee health (Core plan)
• Dental, short-term disability, long-term disability and term life insurance beginning on the first day of the month, on or following one month of full-time employment
• 100% paid Employee Assistance Program
• 100% paid parking at 601 Tchoupitoulas Parking Garage
• Traditional, flexible, or compressed work schedules
• Resources committed to professional development
• 15+ paid holidays per year that includes Thanksgiving Break and Winter Break
• 10 vacation days accrued per year, years 0-2
• 15 vacation days accrued per year, years 3-5
• 20 vacation days accrued per year, year 6+
• 3 personal days
• 1 floating holiday (employee’s choice)
• 12 sick days

Company Overview