Program Administrator, Civil and Environmental Engineering

Rice University is a prestigious institution ranked among the nation’s top 20 universities, located in Houston, Texas. The Program Administrator II will support the administration of programs and events within the Department of Civil and Environmental Engineering, ensuring effective communication and organizational processes.

Responsibilities

• Administers departmental programs, events, meetings, and related activities to support smooth operations and effective service delivery
• Provides administrative support for departmental activities by preparing materials, maintaining records, tracking timelines, and supporting operational follow-through
• Supports the administration and execution of departmental events, visitor activities, and faculty-facing initiatives, including logistics, communications, scheduling, and related follow-up
• Prepares, organizes, and distributes routine communications, program materials, records, and other documentation in support of departmental operations
• Maintains schedules, calendars, deliverables, and related administrative documentation to support continuity, accuracy, and timely completion of work
• Compiles information and prepares routine reports, summaries, and supporting materials to assist with planning and departmental administration
• Partners with faculty, staff, students, visitors, and school colleagues to help ensure departmental activities are administered professionally, responsively, and in alignment with established priorities
• Contributes to process improvement efforts by identifying opportunities to strengthen workflows and enhance operational efficiency in support of department goals
• Performs other duties as assigned

Skills

• Bachelor's degree
• One or more (1+) or more years experience in program administration or related role
• Strong administrative, organizational, and operational support skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and timelines with attention to detail
• Ability to interact professionally with a wide range of constituents
• Ability to work independently while exercising sound judgment
• Ability to collaborate effectively in a team-oriented environment
• Proficiency with standard office systems and administrative tools
• Ability to prepare and maintain accurate records, materials, and routine reports
• Ability to support efficient departmental operations and process improvement efforts
• Experience supporting programs, events, meetings, or related departmental activities with strong administrative follow-through, attention to detail, and effective communication across multiple stakeholders
• Experience working with internal and external constituents in a role requiring professionalism, responsiveness, and sound judgment
• Demonstrated ability to identify opportunities for process improvement and contribute to efficient operations

Company Overview

Company H1B Sponsorship