Position Summary
Grassy Creek Asset & Development (A&D) is seeking a highly organized, proactive, and detail-oriented Operations and Project Coordinator to support the Director of Development Operations and Managing Director, while driving coordination, organization, and execution across key departmental initiatives.
Grassy Creek A&D encompasses a diverse portfolio of businesses, including Asset Management (with Property Management), Construction & Development, Food & Beverage, Hospitality and Music. This role plays a critical part in ensuring alignment and progress across a wide range of projects and operational priorities. This position is ideal for someone who thrives in a fast-paced, operations-driven environment and enjoys being at the center of coordination across teams. This full-time, benefitted, year-round position offers an annual salary between $65,000 - $80,000, depending on experience and qualifications.
Responsibilities/Duties/Functions/Tasks
Executive & Administrative Support
- Provide direct administrative support to the Director of Development Operations and Managing Director
- Manage calendars as needed, schedule meetings, and coordinate internal and external communications
- Prepare meeting agendas, capture notes, and track follow-up action items
- Coordinate travel logistics and assist with expense tracking and reporting
Asset Management (including Property Management)
- Assist with ongoing updates across properties and facilities as needed
- Support tracking and communication of property and facility-related updates
- Coordinate communication between Asset Management and Construction & Development teams, particularly related to CapEx projects
- Help ensure alignment between operational needs and project execution
Construction & Development
- Work closely with the Construction Manager to track active projects and priorities
- Assist with sourcing materials, placing orders, and coordinating deliveries
- Support invoice processing, coding, and coordination with the finance/accounting team
- Coordinate with vendors, contractors, and suppliers as needed
- Review project timelines and assist in tracking progress to keep projects on schedule
- Coordinate with the interior design team throughout construction projects to ensure alignment on timelines, specifications, and deliverables
Marketing (Cross-Departmental Support)
- Assist with marketing initiatives across multiple departments, including:
- Short-term rental program
- Food & Beverage entities
- Broader departmental and company-wide initiatives
- Help coordinate timelines, deliverables, and communication between marketing and operational teams
- Support execution of campaigns, promotions, and initiatives as needed
- Assist with tracking marketing efforts and ensuring alignment with overall business goals
Project Coordination & Tracking
- Maintain and update project tracking systems (e.g., Google Drive and Smartsheet) across all departments
- Track deadlines, deliverables, and milestones across multiple concurrent projects
- Proactively follow up with team members to ensure accountability and timely execution
- Provide clear visibility to leadership on project status, risks, and updates
Operational & Organizational Support
- Assist in streamlining workflows and improving internal processes
- Organize and maintain centralized documentation, reporting systems, and project files
- Prepare reports, presentations, and summaries for leadership review
- Support invoice processing, coding, and communication with finance/accounting across departments
- Support special projects and ad hoc operational needs as they arise
Required Skills & Experience
- 3–5+ years of experience in an operations, project coordination, or administrative support role
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities across departments and timelines
- Excellent written and verbal communication skills
- Proficiency in Google Workspace and Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Experience with project management tools
- Strong problem-solving skills and a proactive, solutions-oriented mindset
Preferred Qualifications
- Experience supporting senior leadership
- Background in project management, construction, development or property management
- Experience working across multiple business units or departments
- Familiarity with budgeting, expense tracking, and invoice processing
- Bachelor’s degree or equivalent experience