Billing Specialist

Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. They are seeking a Billing Specialist to process daily deposits for attorney invoices, manage e-billing systems, and perform various accounting duties while maintaining confidentiality and communication with clients and staff.

Responsibilities

• Submit invoices through various e-billing platforms
• Performs the daily deposits
• Applies paper checks, ACH/EFT payments, and credit card payments to the appropriate case and invoice as directed by clients daily
• Processes refunds for overpayments on invoices when needed, saving all documentation to the specific case in our system
• Returns duplicate checks to clients as needed, saving the documentation to the specific case in our system
• Research and applies prepaids in our system to the appropriate case and maintains the itemized prepaid spreadsheet daily
• Research the outstanding WIP for all clients in our system- processing deletions, updating and maintaining the billing entries in our system and the spreadsheet on a weekly basis for accuracy
• Adding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracy
• Maintenance of the spreadsheet for paper billed clients upon request when changes occur
• Possible future handling of specific clients within assigned bill review systems
• Research and respond to inquiries regarding any billing issues and problems that occur with the processing of the client-based invoices for approval and payment
• Communicates with the electronic bill review systems, attorneys, staff and adjusters for each client when needed, to ensure the invoices are successfully uploaded and approved
• Works with clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading process
• Reviews and verifies accuracy of billing and supporting documentation as required
• Is familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systems
• Maintains collections of specific electronically billed clients
• Saves collection efforts/emails to cases in our system
• Processes write-offs following Firm policy
• Creates and distributes accounts receivable reports when requested
• Ensure strict confidentiality at all times
• Assists with special projects as needed
• Other duties as assigned

Skills

• High school diploma or GED (or equivalent) required; associate or bachelor's degree in accounting preferred
• 1-2+ years billing/Accounts Receivable experience, preferably in a law firm
• Experience with e-billing platforms, e.g., TyMetrix, LegalX, etc
• Proficiency with Microsoft Office
• Ability to handle a high volume of invoices each month
• Ability to effectively communicate with attorneys, staff, and clients
• Ability to organize workflows and use time efficiently via multitasking and prioritization
• Strong attention to detail in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Firm and Client Confidentiality required
• Associate or bachelor's degree in accounting preferred
• Perfect Law Legal software experience preferred

Benefits

• Medical
• Dental
• Vision
• Group Term Life Insurance
• Voluntary Term Life Insurance
• Critical Illness
• Accident
• HSA
• FSA
• Pre-tax Transit
• Pre-tax Parking
• 401(k)/Roth retirement plan with company match
• Generous time off policy

Company Overview